Answered by Robert Young

A cube is a summary of documents presented in a spreadsheet format in which data appears in rows and columns. Unlike a two-dimensional spreadsheet, you can create and view a cube that has multiple columns and rows. Each row or column level is more granular than the row or column level above it.

Use cubes when you know what you are looking for, such as custodians who sent e-mails within a specific date range.  With cubes, you can identify important documents during early case assessment that meet particular combinations of criteria. Complex searches become simpler, because you can select the data you want to compare and you can manipulate the data to see which documents meet the criteria.

Case administrators have access to functionality that enables them to create cubes in Ringtail. Cubes represent a snapshot in time and are static, meaning that they change only when an administrator updates the cube. For example, if documents are added to or removed from a case or if the document coding changes, the administrator must rebuild the cube in order  to make the latest information available for review. During the cube review process, you can add documents from the cube to the Working list for further action, such as coding. You can also copy the information in the cube to an Excel spreadsheet to save and share with others.