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On the Manage Documents page, administrators can delete documents from a binder, import and export documents, populate hashes, and work with levels, load file templates, and productions. Group leaders and group members with access to administrative functions can perform certain tasks. For information about how to grant administrative access to group leaders or members, see Grant administrative access.
You can delete documents from a binder.
The import and export features use the Ringtail Processing Framework (RPF) for fast, multi-threaded processing of imports and exports. Imports and exports are submitted as processing jobs, which can be queued and processed in parallel by multiple RPF workers.
Use the File Repositories feature to browse the file repositories connected to their case, see which files are currently in the case, and calculate the size of all files in any subfolder.
To ensure consistent coding for documents in a review, Ringtail can group documents that are exactly the same and create master/duplicates groups. To be exactly the same, documents must have the same MD5 hash value and source/attachment relationships. Before reviewers can work with master and duplicate documents, you must run a populate hashes job.
Create TIFFs, PDFs, and .jpeg image files of documents. For example, if you want users to be able to redact documents that were loaded into Ringtail as native files, you can use the imaging feature to create image files of the documents.
The ingestions feature allows you to process unstructured data sets, such as native files and email messages. You can also extract metadata and load processed data directly into Ringtail. Configurable settings for ingestions include filtering by search term families and date ranges, and managing deduplication.
A level provides a way to group or organize documents.
In Ringtail, a load file template is a file that specifies how data is organized in a load file for export. Ringtail provides document load file templates and page load file templates. Ringtail also provides a set of predefined system load file templates that you can modify to meet case-specific requirements.
The productions functionality provides a workflow for managing document productions in Ringtail. Only portal and case administrators can access the productions function on the Productions page.