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You can print documents to PDF using the batch print feature. After you print documents to PDF, you can use the print options in your PDF viewer to print hard copies.
You can print documents that contain image files or PDF files. For all other file types, including native files, you can insert optional placeholder pages that include descriptions of the files. For information about how to convert documents into images, see Create image files of documents with Imaging.
When you print documents to PDF, you can specify whether to include highlights, redactions, and footers. You can also print to PDF documents that are in a locked production.
You can print each document separately or combine multiple documents into one PDF file.
For information about how to print transcripts, see Export and print transcripts.
Use the following procedure to print documents to PDF.
1.Search for the documents that you want to print to PDF.
2.Optionally, in the List pane, sort the documents into the order that you want them to print.
3.In the List pane, select the check box next to the documents that you want to print.
4.On the Tools menu, click Batch Print.
5.If the selection contains documents that are part of a locked production, you can print the rendition documents associated with a particular production to PDF. Do the following:
a.In the Production Context list, select the production. If you choose a particular production, select a production name in the second list that appears.
b.To print base documents that are in the selection but are not in the production, select the Include base documents not in the selected productions check box.
6.To add footers to the documents, do the following:
Note: If you are printing only the documents in a production, this option is not available. The footers in rendition documents are determined by the production settings.
a.In the Type list, select the type of information to print in the footer, such as page labels or a field.
b.If you select Field, do the following:
i.Click the Value column.
ii.In the Find box, type the name of the field, and then click Find.
Tip: To view all fields, click Find without typing any text in the Find box. To filter based on field type, click Filter, select the check box next to a field type, and then click Find.
iii.Click a field.
The field appears in the Value column.
c.If you select Free Text, click the Value column, and then type the text that you want to appear.
8.In the Items to print area, select the items that you want to print:
Note: If you are printing documents in a production, the items that print are determined by the production settings.
oHighlights: Includes highlights in the printed copy.
oRedactions: Includes redactions in the printed copy. Optionally, to print the redactions as semi-transparent boxes that allow you to see the content under the redactions, select the Proof (transparent redactions) check box.
oFooters: Includes footers in the printed copy. Optionally, select the following options:
□Left footer spans middle: Allows the left footer to print into the space of the middle footer. If you select this option, middle footers do not appear.
□Font size (pt): The font size for footers.
9.If you are printing redactions, in the Redaction labels area, select the labels that you want to include on any redactions:
Note: If you are printing documents in a production, the redaction labels are determined by the production settings. For documents that are not part of a production, redaction labels do not appear on proof redactions or branded redactions.
oREDACTED: Includes the word REDACTED over the redaction.
oUser name: Includes the name of the person who added the redaction.
oDate stamp: Includes the date that the redaction was added.
oRedaction set: Includes the redaction label (the redaction description).
oFont size (pt): The font size for redaction labels.
10.By default, Ringtail inserts a placeholder page with a description for each document or document page that is not an image file or PDF file. If you do not want to include placeholder pages, clear the Insert placeholder page with file information check box.
11.If you want to include a separator page between each document, in the Document slip sheets area, select the information that you want to include on the separator pages:
oDocument ID: Includes the document ID.
oCustom text: Includes the text that you type in the box. For example, you can type a description that helps other people identify the documents.
12.In the Page orientation area, select whether you want Ringtail to rotate pages:
oRetain original: Retains the original page orientation.
oRotate for best fit: Rotates pages so that the content best fits on the printed PDF page.
13.In the Send to printer area, select how you want to print multiple documents:
oOne document at a time, PDFs named by Document ID: Creates one PDF file per document. Each file is named with the document ID.
oOne document at a time, PDFs named to retain search result sort order: Creates one PDF file per document. Each file is named with the document ID, plus a numerical prefix that indicates the order of the document in the List pane.
oAll selected files in one PDF in search result sort order: Creates one PDF file that includes all selected documents.
Note: If the documents contain more than 500 pages total, Ringtail creates multiple PDF files. All of the pages in a document print to the same PDF file.
14.Click Submit. Do not close the Batch Print dialog box until after the print job is finished processing.
Open or save the file. Multiple files download as a .zip file.
Note: Depending on the number of documents and pages that you print, the time that it takes to download the file may vary.
15.To print a hard copy, use the print options in your PDF viewer.