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You can create image files of documents using the TIFF-on-the-Fly feature.
Note: You can also create image files using the imaging feature. The imaging feature provides several advantages over TIFF-on-the-Fly. For information about how to create image files using the imaging feature, see Create image files of documents with Imaging.
The permissions set by your administrator determine access to this feature.
Note: TIFF-on-the-Fly cannot process documents that are locked under production or documents that contain annotations.
Use the following procedure to create image files of documents with TIFF-on-the-Fly.
1.In the List pane, select the documents that you want to create image files of.
2.On the Tools menu, click TIFF-on-the-Fly.
3.In the TIFF-on-the-Fly dialog box, select the documents to process:
oAll documents in result: Creates image files of all documents in the results set.
oSelected documents: Creates image files of all selected documents.
4.Optionally, you can process document attachments, in addition to the source documents. To do this, select the Include source and attachments check box.
5.Select a conversion type:
oSingle-page TIFF: Converts each page of the document to an image file.
Note: If you want to batch print documents, you must convert the documents to single-page TIFFs.
oPDF: Converts documents to PDF files.
oColor JPEG: Converts documents to single-page color .jpeg files.
6.Select a Paper size, such as Letter (8.5 × 11-inch paper).
7.To display Track Changes in Microsoft Word documents, select Display track changes for Word. This option is available with single-page TIFFs.
8.Enter an Email address to send a confirmation email to. Optionally, provide Notes and comments to include in the confirmation email.
9.Click OK.
A confirmation email is sent when the documents are submitted for processing.
After the images are created, another email is sent to indicate that the job is complete. If any errors are encountered, an asterisk (*) appears in the Subject line of the email, and a text file lists the documents that were not successfully processed.
10.To view the image file of a document, open the document in the View pane, and then click the Image viewer button.
You can split a large binder into smaller groups of documents for TIFF-on-the-Fly processing. For example, you can split a binder if your organization has limited server capacity for TIFF-on-the-Fly processing.
Note: If you want to divide a binder into groups of documents for review, create a workflow. For information about how to create a workflow, see Create workflows and phases.
Use the following procedure to split a binder into smaller groups of documents for TIFF-on-the-Fly processing.
1.Open the Documents page.
2.On the Tools menu, click Split binder.
3.In the Split binder dialog box, in the Select document set from a binder list, select the binder that you want to split.
4.In the Documents per binder box, type the number of documents that you want to process in each group. For example, 5,000 documents.
5.To convert the documents in the binder to image files, select the Auto-submit for image conversion check box.
6.Select a conversion type:
oSingle-page TIFF: Converts each page of the document to an image file.
Note: If you want to batch print documents, you must convert the documents to single-page TIFFs.
oPDF: Converts documents to PDF files.
oColor JPEG: Converts documents to single-page color .jpeg files.
7.Select a Paper size, such as Letter (8.5 × 11-inch paper).
8.To display Track Changes in Microsoft Word documents, select Display track changes for Word. This option is available with single-page TIFFs.
9.Enter an Email address to send confirmation information to. Optionally, provide Notes and comments to include in the confirmation email.
10.Click OK.
A confirmation email is sent when the documents are submitted for processing.
After the images are created, another email is sent to indicate that the job is complete. If any errors are encountered, an asterisk (*) appears in the subject line of the email, and a text file lists the documents that were not successfully processed.
