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Use the following procedure to export a production.
1.On the Case Home page, click Manage Documents.
2.Click Exports.
3.Click Add.
4.In the Create Export dialog box, provide the following information:
oName: The name of the export job. Ringtail uses this entry to name the load file exported.
oDescription: Optionally, type a description.
oFile repository: Select the file repository to export the data to. This list contains options for the file transfer repositories configured for your case.
oOutput folder: Type or select an output folder location. Ringtail copies the files from your production to this location.
oIn the Load file template list, select a production template, and then select the production in the list that appears.
Note: You can select only one template at a time.
oUnder Include, ensure that the Load file check box is selected if you want to export the load file.
Note: You must export native format files and searchable text files with the .DAT or .TXT load files in order to populate the DocLink and OCRLink fields. You can export imaged pages at any time. You do not have to export imaged pages with the page load file.
oStart Time: Select from the following options:
□To schedule a time, in the first box, select a date. In the second box, select a time.
□To submit the job for processing immediately, leave the default setting, Now.
oFor productions that contain endorsable images, in the Image format list, select from the following options:
□To export the rendition image files as is, leave the default setting of As printed to rendition.
□To create one PDF per document to represent only the image files, select As non-searchable PDFs.
Note: If you select As non-searchable PDFs, the resulting PDF file name of any affected document will match the produced document label for the document. If the image for the rendition is already a PDF, that PDF is copied as is. If a document has a PDF as its native file and the resulting image PDF has the same file name, Ringtail automatically appends the following suffix to the image PDF file name: _i.
5.Click Save.
6.On the Export page, verify that the export completed successfully. The export Properties page contains export statistics for completed jobs. You can access this page in one of the following ways:
oProductions page: On the History page of a production, click the link in the Status column for any jobs with Export in the Job Type column.
oExports page: Navigate to the Properties page for an export.
On the export Properties page, you can view file counts for each of the following export groups: Load file, Native files, Content files (.txt), and Imaged pages. Placeholder files that correspond to documents in a native-only population count as imaged pages, because they are included in the same folder with all endorsable images for the production.
Note: Any .txt file that represents both the native and the text versions of a document is counted in both the native and searchable text groups. However, the .txt file is only copied once when exported with an .mdb load file.
