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A cube is a summary of documents presented in a spreadsheet format in which data appears in rows and columns. Unlike a two-dimensional spreadsheet, a cube can have multiple levels of columns and rows. The data in each row or column level is more detailed than the row or column level above it.
Use cubes when you know what you are looking for, such as custodians who sent email within a specific date range. Cubes are different from mines, which you use to seek information about the most popular concepts and terms in a case. With cubes, you can identify important documents during early case assessment that meet particular combinations of criteria. Complex searches become simpler, because you can select the data that you want to compare and you can manipulate the data to see which documents meet your criteria.
The data in a cube is a static snapshot in time, meaning that the data in the cube changes only when your administrator updates the cube. For example, if documents are added to or removed from a case, or if the document coding changes, your administrator must rebuild the cube in order to make the latest information available for review.
During the cube review process, you can add documents from the cube to the Working list for further action, such as coding. You can also copy the information in the cube to a spreadsheet to save and share with others.
For information about how to analyze document sets using cubes, see Work with cubes.
Case administrators create and manage cubes in Ringtail. For information about how to create and manage cubes, see Cubes administration.